Managing IT procurement in‑house can feel like spinning plates: multiple vendor quotes arriving each day, budget codes to reconcile, approval layers to navigate. And when your internal team isn’t primarily focused on procurement? Those plates wobble.
But here’s the thing: you don’t have to manage tech procurement solo. For many small and medium‑sized Canadian businesses, teaming up with an MSP has become more than just a convenience. It’s a strategy for smarter spending.
The numbers tell a compelling story:
- Over 50% of Canadian businesses outsourced tasks in the past year. IT tasks were involved in almost 17% of those cases, showing clear demand for third‑party expertise.
- Canadian businesses save an estimated 15–30% on operational costs through outsourcing.
- The market for IT outsourcing is projected at nearly USD 591 billion globally by 2025, reflecting massive appetite for outside help.
So, whether you’re a 50‑seat business or pushing 300 employees, the trend is clear: letting specialists handle IT procurement is paying off.
Why external IT procurement works better
1. Vendor partnerships mean better pricing
MSPs partner directly with big vendors, such as Microsoft, Cisco, HP, Dell, Lenovo, and AWS, all of whom shower partners with volume discounts. That means you get special pricing and bundled deals without having to chase quotes. And yes, it adds up. A mid‑sized biz might save 10–20% on licensing or hardware.
2. Specialists know‑how at your service
Your team already wears so many hats: IT helpdesk, internal projects, calls with accountants. Procurement experts at an MSP breathe sourcing. They know which product suits your needs, how warranties stack up, what support tiers matter. That focus means fewer mistakes and faster turnaround.
3. Faster and more efficient processes
Imagine this: one go‑to person handles RFQs, PO tracking, vendor liaison, config spec checks, and delivery coordination. No more chasing vendors or juggling delivery schedules. That saves hours (or days!) and frees your team to focus on strategic IT instead of admin overhead.
4. Reduced risk & compliance oversight
Procurement isn’t just about price. It’s also about avoiding licensing pitfalls, import fees, compatibility issues, and compliance risks. MSP Corp, for example, handles all regulatory checks and stays on top of EOL alerts, so you’re less likely to get hit with surprises later.
Here’s what MSP Corp brings to the table
- Transparent pricing: You see quotes, markups, and value without any opaque margins.
- End‑to‑end coordination: From tech consultation and quoting to delivery and disposal, we take care of it.
- Local Canadian support: If a shipment needs change or returns, we’re nearby, and we operate across all Canadian time zones.
- Single‑source accountability: One partner, one warranty window, one escalation path.
- Tailored solutions: Whether it’s SaaS renewals, OPEX leasing, or hybrid cloud services, we align with your needs and budget.
Thinking of switching? Here are five key steps
- Clarify your needs
- What hardware, software, licences are you buying now?
- Are renewals a hassle?
- What lead times bite you?
- Look for vendor coverage and partner tiers
- Do potential partners have Gold/Silver status with major vendors?
- Better tiers mean better deals and support.
- Assess your TCO vs upfront cost
- A partner might charge a small markup—but they also reduce admin time, lower RSFEs, and help avoid licence missteps.
- Check SLAs and support
- How fast do they respond if a shipment is delayed?
- What’s the escalation process?
- Ask for case studies or references
- Have they helped other Canadian SMBs, preferably in your sector?
- Did they save 12–18% on renewals, for instance?
Practical Benefits
Budget predictability. Bundled services and leasing options smooth out capital expenses.
Speed to deploy. Faster approvals, single‑source ordering, local pickup/delivery—so new hires and projects aren’t delayed.
Strategic focus. With procurement off your plate, you can shift energy to architecture, user experience, or growth initiatives.
Let procurement serve your potential
Sometimes we hold tight to what seems manageable, but delegating procurement can unlock more: cost savings, better compliance, faster execution. And at MSP Corp, you’re not outsourcing to “the cloud.” You’re hiring a partner grounded in Canadian service with real, human focus.
So, if you’ve ever thought, “There’s got to be a better way,” maybe it’s time to explore what procurement through an MSP really means: more control, less hassle, better results.